MANDATORY COPY

MANDATORY COPY

The National Film Archive reminds producers about the need to transfer to our collection copies of every film produced, together with the documentation materials specified in the Law on Cinematography. 

This obligation for the producer arises under Article 30 of the Law on Cinematography of 30 June 2005 (Dz. U. [Law Monitor] No. 132 item 1111) and applies to every produced film, including a film which has not received public financing:

"The film's producer shall pass to the National Film Archive free of charge an unused copy of every produced film and the documentation materials related to its production within 30 days after the end of production, but not later than on the date of commencement of distribution of the film."

And Article 6 of the Law on mandatory library copies of 7 November 1996 (Dz.U. [Law Monitor] No. 152 item 722) states:

"The National Film Archive in Warsaw will receive one original copy of the cinema and television versions of the film. This obligation lies with the producer of the film."   

The obligation to deposit copies of a cinematic film, which arises from the Act on mandatory library copies, also applies to a foreign producer who produced a film in Poland.  

The Film Collections Team must be provided with the following materials:

  • The screenplay
  • The film metrics label confirmed by ZAiKS
  • List of opening credits
  • List of closing credits
  • The dialogue transcript
  • Stills
  • Posters

1. New feature films made exclusively with digital technology  

PLEASE PROVIDE THE MATERIALS ON SEPARATE DISKS

Digital Cinema Distribution Master - DCDM - digital master as uncompressed video and audio files in mandatory formats. Currently, the following DCDM formats are recommended:

  • sequence of files in DPX, TIFF or JPEG2000 formats, with minimum depth of 10-bit, minimum resolution of 2K, divided into acts in relevant folders;
  • if providing logarythmic files, you must include the LUT (Look-Up Table) file, along with arrays of reference corresponding to the image material;
  • the audio file corresponding to a DPX file sequence, in an uncompressed PCM 24-bit format, of resolution not lower than 48 kHz in a WAV container. It is recommended that beside the mixed soundtrack you should provide separate tracks of dialogues, effects and music in stereo format.

 File-naming specifications:

  • Division into folders by acts (reels): reel1, reel2 etc.
  • File name: FilmTitle_reel1_00001.dpx, FilmTitle_reel1_00002.dpx, etc.
  • Sound: divided into reels and assigned to a sound channel and reel
  • File name: FilmTitle_reel1_right.wav, etc.

A DCP sound copy - made in accordance with DCI standards, not protected by a key

  • 2.5-inch USB 3.0 external hard disk
  • the material should be placed on a single disk (if the amount of data does not exceed 2TB)
  • the disk and its casing should be of the same make
  • the data on the disk should be placed on an NTFS-formatted partition
  • the disk should be delivered in a professional protective case

DVD (screener for review purposes only) 


2. New documentaries, shorts, animations

If a DCP copy was produced

PLEASE PROVIDE THE MATERIALS ON SEPARATE DISKS

Digital Cinema Distribution Master - DCDM - digital master as uncompressed video and audio files in mandatory formats. Currently, the following DCDM formats are recommended:

  • sequence of files in DPX, TIFF or JPEG2000 formats, with minimum depth of 10-bit, minimum resolution of 2K, divided into acts in relevant folders;
  • if providing logarythmic files, you must include the LUT (Look-Up Table) file, along with arrays of reference corresponding to the image material;
  • the audio file corresponding to a DPX file sequence, in an uncompressed PCM 24-bit format, of resolution not lower than 48 kHz in a WAV container. It is recommended that beside the mixed soundtrack you should provide separate tracks of dialogues, effects and music in stereo format.

File-naming specifications:

  • Division into folders by acts (reels): reel1, reel2 etc.
  • File name: FilmTitle_reel1_00001.dpx, FilmTitle_reel1_00002.dpx, etc.
  • Sound: divided into reels and assigned to a sound channel and the reel
  • File name: FilmTitle_reel1_right.wav, etc.

A DCP sound copy - made in accordance with DCI standards, not protected by a key

  • 2.5-inch USB 3.0 external hard disk
  • The material should be placed on a single disk (if the amount of data does not exceed 2TB) - the disk and its casing should be of the same make
  • the data on the disk should be placed on an NTFS-formatted partition
  • the disk should be delivered in a professional protective case

If a DCP copy was not produced

HDCAM cassette. If SD resolution was the format of production, it is permissible to deliver a Digital Betacam cassette. 

DVD   (screener for review purposes only)


3. Films on 35 mm tape and digitally restored films

PLEASE PROVIDE THE MATERIALS ON SEPARATE DISKS

Feature films

The film producer should transfer to the National Film Archive, free of charge, one copy of the following:

  • the unused soundtracked master copy of the 35 mm film
  • an unused soundtracked exploitation copy of the 35 mm film

If the film was produced, restored or distributed only on digital media, it is recommended to produce the following:

an exposed and developed negative of the film or its 35 mm intermediate constituting security material (for colour films it is recommended to expose the film with RGB colour separation on negative black-and-white material)

and provide the following:

Digital Cinema Distribution Master DCDM digital master as uncompressed video and audio files in mandatory formats. Currently, the following DCDM formats are recommended:

  • sequence of files in DPX, TIFF or JPEG2000 formats, with minimum depth of 10-bit, minimum resolution of 2K, divided into acts in relevant folders;
  • if providing logarithmic files, you must include the LUT (Look-Up Table) file, along with arrays of reference corresponding to the image material;
  • the audio file corresponding to a DPX file sequence, in an uncompressed PCM 24-bit format, of resolution not lower than 48 kHz in a WAV container. It is recommended that beside the mixed soundtrack you should provide separate tracks of dialogues, effects and music in stereo format.

File-naming specifications:

  • Division into folders by acts (reels): reel1, reel2 etc.
  • File name: FilmTitle_reel1_00001.dpx, FilmTitle_reel1_00002.dpx, etc.
  • Sound: divided into reels and assigned to a sound channel and the reel
  • File name: FilmTitle_reel1_right.wav, etc.

A sound copy DCP – made in accordance with DCI standards, not protected by a key

  • 2.5-inch USB 3.0 external hard disk
  • the material should be placed on a single disk (if the amount of data does not exceed 2TB)
  • the disk and its casing should be of the same make
  • the data on the disk should be placed on an NTFS-formatted partition
  • the disk should be delivered in a professional protective case

Optical media: DVD (screener for review purposes only)

Additionally, it is recommended that the producer should provide master Blu-ray and DVD copies (reference correction for the "video" distribution field).

For entities that are required to transfer LTO media to the National Film Archive, we recommend providing clean LTO5 media in an amount corresponding to double the size of the submitted materials.

Please provide the materials on separate disks.


4. Specification of the required film-related materials

  • Photographic materials  stills prints (stills packages, on-the-set production stills) or digital photos (on DVD) in TIFF, JPG, 300 dpi resolution
  • Posters paper posters or optionally a digital version of the poster in TIFF or press-ready PDF, min. 300 dpi resolution, original size
  • Literary materials (in particular the scenario, storyboard, dialogue transcript, a list of subtitles and/or captions) a paper printout (preferred) or materials in digital PDF format (or a Microsoft Word document) on CD / DVD

Contact

Agata Zalewska
e-mail: azalewska@fn.org.pl
phone: +48 22 542 10 70